Administrative Assistant

Position Summary

The  Administrative  Assistant  position  is  responsible  for  supporting  by  ensuring  the  day-to-day administrative  functions  are organized, run,  and/or  distributed in an efficient, timely  manner. The Administrative  Assistant  will  simultaneously  support  the  overall  department  staff  in  servicing  the organization’s internal customers, employees, and vendors. 

The posted hourly ranges will default to that of your regional location and will not include any premiums. The baseline range will be as follows: $17.00-$20.00 per hour.

This is an onsite position based in West Palm Beach, with a schedule of Monday through Friday, 9:00 AM to 5:00 PM

Minimum Requirements

• Must have a high school diploma; general education degree (GED), or higher education 
• At least one year work experience and/or formal training 
• Valid Driver License 
• Ability to read and communicate in English  
• Must obtain an Airport ID Badge within 30 days of employment 
• Working knowledge of word processing tolls and other software packages including, but not imited to Microsoft Office systems, especially Excel and Power Point.  

Main Responsibilities

• With the GM, coordinate the preparation of tenant leases and renewals.
• Inputting and managing data within Salesforce.
• Manages all base & tenant communications and building tenant relations.
• Performs administrative functions and duties for Facilities, FBO and Line Service departments and provides supports in Customer Service as needed.
• Responsible for assisting with any scanning, filing, and archiving of documentation.
• Takes care of customers/vendors in person or via telephone or email and establishes a business relationship that will make them feel welcome.
• Handles incoming communication via telephone and email.
• Creates and maintains departmental files to keep all relevant department documents organized.
• Coordinate and organize company meetings
• Upload invoices for payments
• Other duties may be assigned as needed
• Represent Jet Aviation as one company internally and externally with industry groups,

Desired Characteristics

• Equivalent combination of education and experience may be substituted for formal training and experience requirement
• Results driven – able to execute with high personal accountability
• Ability to have strong attention to detail and strong organizational skills 
• Ability to handle the job responsibilities with integrity, discretion, and sensitivity 
• Customer focused – externally focused - strong market perspective 
• High business and financial acumen  
• Ability to lead and work with others to achieve desires outcomes  
• Has a pleasant, friendly, and helpful manner to deliver the best experience to customers and  colleagues 
• Quality driven with a passion for excellence to represent Jet Aviation as a Brand Ambassador Demonstration and commitment to Jet Aviation values (Trust, Honesty, Alignment,  Transparency)