Project Manager

Position Summary

As the Project Specialist at Jet Aviation, you will be supporting the PM in planning, scheduling as well as monitoring the aircraft projects and documentation process under the guidance of the  

Project Specialist (Team Lead), in accordance with the applicable Jet Aviation procedures, Aviation Regulations and customer requirements. Project Specialist to work with PM on assigned project on related aspects such as: 

― Supporting project starting and implementation 
― Supporting product delivery including paperwork 
― Daily operation on assigned project 
― Closing project

Main Responsibilities

― Review the initial work scope with the OSO (Quoter) and take over ownership of the project preparation when quotation is signed WON. 
― Plans for and schedules work packages for the maintenance execution including transferring customer PO/Signed Quote into a work order, prepares work cards, technical data (including customer specific data) and assigns resource (manhours/scheduling) for the work scope. 
― Coordinates sub-contractor and vendor availability and organization. (if required) 
― Coordinates with SCM on parts, spares and RMU kit scheduling. 
― Checks availability and serviceability of all tooling and equipment in conjunction with SCM / Tool store for the defined work scope. (if required) 
― Support Presentation and confirm project work scope with the customer during the input meeting with PM 
― Create GANTT chart for project with Project Manager 
― Raise defects and scope increases to the customer via Additional Work Requests (AWR) thru SAP 
― Verification of parts pricing from SCM or supplier websites if required 
― Track critical parts with the help of SCM  
― Open work orders in SAP as required 
― Monitor project: general progress, planed hours vs budgeted hours, update to PM on regular basis 
― Ensure that all additional work is quoted in a timely manner and that customers receive regular updates through daily coordination with PM 
― Work closely together with the billing department releasing down payment, invoices and credit notes (if necessary) as per contract agreement through daily coordination with PM 
― Coordinate all required paperwork and documentation for the release to service of the AC (Job cards, work report, logbook, etc.) 
― Embrace continuous improvement attitude 
― Assist to manage customer disputes and escalate to the appropriate level if required 
― Embrace continuous improvement attitude and actively contribute to Project process improvements

Main Responsibilities Cont.

Minimum Requirements

― Bachelor’s degree in a functional area or relevant work experience in aviation 
― Minimum 3 years of relevant work experience in aviation 
― Technical knowledge in aviation  
― Capacity to adapt to a challenging and fast-moving environment, with changing priorities and a dynamic workload 
― Ability to work under pressure and deal with tight deadlines 
― Ability to work on several MTX projects simultaneously and to set priorities / taking initiatives 
― Results driven - able to execute with high personal accountability and without supervision 
― Excellent interpersonal and communication skills 
― Fluent in English  
― Computer literate (MS Office, SAP, CMP, CAMP an advantage) 
― High customer service orientation 
― Good business and financial acumen 
― Strong influencing skills, open mindset  
― Project Management Professional (PMP)® certificate or equivalent (f.e. Prince2, etc...) is strongly recommended

Desired Characteristics

― Manages and prioritizes workload independently and efficiently  
― Demonstrated communication skills with internal and external stakeholders  
― Demonstrated problem solving and influencing skills  
― Results driven with strong customer focus  
― Strong personal values corresponding with Jet Aviation values (Trust, Honesty, Alignment, Transparency)

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Work Environment

The employee must be able to work in both a heavy maintenance environment and in upscale customer areas. The noise level in the work environment is usually moderate with occasional high volume when aircrafts arrive/depart. The employee is frequently exposed to vibration. Occasional fuel fumes may permeate the workplace. Employee must be willing and able to work in all types of weather conditions. The noise level in the work environment is usually loud. The Hangar environment may be extreme hot and cold during certain seasons of the year.