Accounting Specialist (6 months Contact)

Position Summary

Manage and monitor the Accounts Payable function and payment processes for Jet Aviation Signapore, ensuring accurate, timely, and compliant processing.

Main Responsibilities

• Receive, review, verify, and process supplier invoices in accordance with company policies and procedures.

• Match invoices against purchase orders, goods receipts, and supporting documentation, ensuring all required approvals are obtained.

• Investigate and resolve invoice discrepancies, duplicate invoices, missing approvals, and incorrect charges.

• Accurately record invoices, credit notes, adjustments, and payments in the ERP system.

• Prepare payment runs and ensure suppliers are paid accurately and on time.

• Reconcile supplier statements, monitor aged payables, and follow up on outstanding or disputed balances.

• Maintain accurate records and respond to supplier and internal queries regarding invoices, payments, and account balances.

• Support month-end and year-end closing activities, including accruals and account reconciliations.

• Assist with audits and ensure compliance with internal controls, company procedures, tax requirements, and applicable accounting standards.

• Safeguard confidential financial information and contribute to process improvements and other duties as assigned.

Minimum Requirements

• Diploma, Associate Degree, or equivalent qualification in Accounting or Finance.

• 2 years of relevant experience in Accounts Payable or Accounting.

• Proficient in Microsoft Office, particularly Excel; familiarity with SAP is an advantage.

• Positive, collaborative, and proactive approach with a strong commitment to teamwork and continuous improvement.

Desired Characteristics

• Strong attention to detail and accuracy.

• Good understanding of Accounts Payable processes and basic accounting principles.

• Effective written and verbal communication skills.

• Ability to manage deadlines and resolve discrepancies professionally.

• Ability to work independently while collaborating effectively with internal teams and suppliers.

• Knowledge of applicable tax requirements and internal financial controls is an advantage.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Work Environment

The employee must be able to work in both a heavy maintenance environment and in upscale customer areas. The noise level in the work environment is usually moderate with occasional high volume when aircrafts arrive/depart. The employee is frequently exposed to vibration. Occasional fuel fumes may permeate the workplace. Employee must be willing and able to work in all types of weather conditions. The noise level in the work environment is usually loud. The Hangar environment may be extreme hot and cold during certain seasons of the year.