Part-time Fuel Services Specialist

Position Summary

The Part-time Fuel Services Specialist manages and coordinates all aspects of day-to-day fuel procurement needs for the managed fleet and partnership aircraft by sourcing competitive fuel pricing, arranging fuel services, supporting flight operations, and maximizing transactional savings within established procurement strategies and supplier agreements. 

This part-time position is primarily remote, with occasional on-site attendance as needed. The work schedule will follow one of two options: Wednesdays and Fridays, with 10-hour shifts, or Tuesdays, Wednesdays, and Fridays, with 8-hour shifts.

The ideal candidate will be located within a reasonable commuting distance of one of our facilities in Scottsdale, AZ, or Teterboro, NJ. The posted salary range will reflect the applicable regional rate and does not include any additional premiums. The baseline hourly pay range for this non-exempt position is $26–$28 per hour, equivalent to approximately $55,000–$60,000 annually.

Minimum Requirements

• FAA aircraft dispatch certificate or 2-year degree and 2 years of experience in corporate or commercial aviation.
• Ability to adapt to a challenging and fast-moving environment, with changing priorities and a heavy workload.
• Must be proficient in Microsoft Office, mainly Excel and Outlook.
• Must be able to understand basic aviation terminology and technology, such as the phonetic alphabet, aircraft range, speed, capacity, landing requirements, etc.
• Excellent interpersonal and communication skills.
• Ability to read, write, and speak the English language fluently. Another language is helpful but not required.
• Ability to work independently and demonstrate sound judgment.
• Customer-focused mindset with a commitment to delivering exceptional service.
• Results-driven, with a strong sense of personal accountability and ownership.
• Pleasant, friendly, and helpful demeanor when interacting with customers, flight crews, and colleagues.
• Quality-focused, with a commitment to excellence and representing Jet Aviation as a brand ambassador.
• Demonstrates and upholds Jet Aviation’s core values of Trust, Honesty, Alignment, and Transparency.

Main Responsibilities

• Manage day-to-day fuel purchasing procedures by securing transactional pricing improvements and leveraging established supplier agreements with global buying power to maximize savings on individual fuel uplifts. 
• Identify and report fuel pricing trends and savings opportunities, particularly at high volume locations, to support procurement strategies and supplier negotiations. 
• Monitor flight schedules for fuel requirements and operational changes. Arrange and confirm fuel services for each leg of a given trip, adjusting as needed to ensure uninterrupted service. 
• Analyze fuel uplift requirements and evaluate supplier availability, pricing, logistics, payment methods, and operational considerations to select the most appropriate fueling solution and form of payment for each uplift.
• Coordinate fuel releases, including single-use and open releases, as necessary. 
• Prepare and distribute fuel purchase instructions and releases to flight operations personnel and flight crews. Provide assistance and support to flight operations personnel and flight crews to resolve fuel issues before, during and after each trip. 
• Coordinate, distribute, and confirm fuel releases with applicable international handlers, ensuring seamless fuel services. 
• Provide competitive fuel quotations and pricing support to the ACM Sales Team to support aircraft acquisition and managed fleet prospect opportunities. 

Main Responsibilities Cont.

• Deliver real-time fuel pricing guidance and cost-saving recommendations to flight crews and Client Services, helping optimize fuel purchasing decisions on every leg of every trip. Verify FBO handling fees and fuel waiver thresholds to support cost-effective fueling decisions. 
• Confirm, verify and correct post-flight fuel transactions, payment methods, fuel tickets, credit card slips and vendor invoices. Work with accounting to reconcile A/P and A/R by providing back up such as quotes and fuel tickets for faster resolution and payment processing. 
• Maintain and update client- and aircraft-specific fuel profiles, preferences, and account notes to support seamless fuel operations across current and future trips. 
• Promote company goals and ensure compliance with all JAFS Manuals. 
• Represent Jet Aviation as one company internally and externally with industry groups, regulatory bodies, and the General Dynamics network. 

Additional Details

At Jet Aviation we believe in selecting the best candidates through a comprehensive and thoughtful process. If you are selected to move forward, you can expect a multistage interview process, including connections with team members and leaders. As a part of our commitment to safety and security, our selected candidate must successfully pass pre-employment requirements before finalizing employment.