Jet Aviation Staffing-Payroll Manager

Behind every seamless journey, is the perfect team. Since 1983, Jet Aviation Staffing has been supporting the industry’s most prominent aviation companies by attracting and placing top talent. With thousands of direct hire placements of crew members, maintenance professionals, support staff, management and executive positions, and many more disciplines, we continue to perfect the art of staffing. When you want to find the very best career opportunity, you can rely on a team of dedicated professionals. On behalf of our external customers, Jet Aviation Staffing upholds in-depth and extensive standards to ensure we are recommending the best talent. Dedicated to the details, our expertise ensures a perfect career opportunity match for each of our candidates and a seamless experience for our customer.

Position Summary

The Payroll Manager is responsible for overseeing the payroll function in an accurate and efficient manner, managing the preparation, documentation, and disbursement of payroll for 950+ employees across multiple states while ensuring compliance with all federal and state regulations. This role requires extensive Workday expertise, including hands-on experience with system implementation, payroll module configuration, report building, and workflow optimization to enhance accuracy, compliance, and the overall user experience.  The Payroll Manager will also lead and support a small team, oversee garnishments, verifications of employment, and personnel action forms, and ensure timely completion of payroll taxes and retirement contributions. Acting as a trusted partner, this role provides direct support to the Chief People Officer, contributes to HRIS strategy, streamlines processes, and enhances the employee and end-user experience. The ideal candidate is detail-oriented, highly organized, and proactive, with the ability to work with sensitive information discreetly, build strong cross-functional partnerships, and bring a continuous improvement mindset to payroll operations.

• Location: Los Angeles, CA  (Minimum 3 days onsite required)

Duties and Responsibilities

• Working knowledge of payroll best practices, with a strong knowledge of federal and state regulations, FLSA and a full understanding of sensitive and confidential information.
• Experience with multi-state payroll processing.
• Identifies legal requirements and government reporting regulations affecting payroll and ensures policies, procedures, and reporting are complying.
• Ability to multi-task, prioritize, and function with a high degree of professionalism and integrity in an energetic, demanding team environment.
• Oversees and maintains the HRIS database, integrity and security.
• Proficient in Paycom.
• Expert in Workday
• Collaborates with leadership and People Services staff on the implementation and optimization of Workday as the company’s new HRIS, identifying improvements, configuring payroll modules, and delivering system enhancements to align with business strategy.
• Serves as lead representative and liaison between People Services, Information Services, external vendors, and other stakeholders for People Services database design and implementation projects.
• Strong interpersonal (written and verbal) communication skills, at all levels.
• Responsible for full life-cycle payroll processing; balances payroll accounts by auditing information and identifying and resolving discrepancies (cycle balancing).
• Updates Payroll System with New Hire, Term, Salary, Personal, and other information.
• Advanced decision-making, problem-solving, and analytical abilities.
• Develops and produces payroll-related statistical reports.
• Supervises payroll specialist/clerk. Maintains payroll staff by recruiting, selecting, orienting, and training employees.
• Directs the resolution of complex issues or errors.
• Ensures that project/department milestones/ and goals are met.
• Maintains payroll staff job results by counseling and disciplining employees, planning, monitoring, and appraising job results.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Works with managers and supervisors on approving timesheets, time management and time off requests, and updates, reviews and maintains related information for all employees.
• Responsible for all non-exempt and exempt payroll and payroll activities for upwards of 1,000 people.
• Resource for hourly non-exempt employee Payroll inquiries.
• Meets payroll standards by contributing information to strategic plans and reviews; implementing production, productivity, quality, and customer-service standards; resolving problems; identifying system improvements. 
• Ensures data integrity related to all Human Resources/Payroll information management process and transactions and have the primary accountability for the Paycom system.
• Meets financial standards by identifying variances, implementing corrective actions.
• Responsible for accurate and compliant 401(k) remittance transmissions, balancing and resolving any irregularities, and maintenance of participant files and deferral elections
• Oversees the accurate updates of records by reviewing changes in exemptions, insurance changes, deductions, paid time not worked, status, and pay; calculating vacation earned.
• Fulfills wage garnishment requirements by completing forms; adjusting payroll records, documenting and transmitting withholdings and communicating garnishments to employees impacted.
• Assist with audits and projects for department as needed.

Competencies and Skills

• Create strong customer relations and deliver customer-centric solutions.
• Take on new opportunities and challenges with a sense of urgency and enthusiasm.
• Work collaboratively with others to meet shared objectives.
• Communicate a clear understanding of the needs of varied audiences and modes.
• Gain the trust and confidence of others through honesty, integrity, and authenticity.

• Make good and timely decisions that keep the organization moving forward.
• Hold self and others accountable to commitments.
• Be results-driven, consistently achieving objectives.
• Be interpersonally savvy, relating openly and comfortably to all people.
• Build teams that apply their diverse perspectives to achieve common goals.
• Use feedback and reflection to gain self-awareness of strengths and weaknesses.

Position-Specific Skills

• Demonstrated excellent analytical skills, problem-solving ability and strong critical thinking skills.
• Strong proficiency in Excel. 
• Expertise with HRIS/Payroll system, Workday.
• Proven ability to work both independently on projects and as part of the larger team.
• Excellent verbal and written communication skills. 
• Exceptional customer service
• Proven project management, organizational and time-management skills.
• Is open to flexible hours and schedule.

Supervisory Responsibilities

The position requires the supervision of various employees including individual contributors.

Required Experience:

• Minimum of 7 years payroll experience.
• Minimum of 4 years’ experience in a supervisory role.

Preferred Qualifications

• A Bachelor’s Degree in Accounting, Finance, Human Resources, Business Administration, or a related field; equivalent combination of education and payroll experience may be considered.
• Certified Payroll Professional (CPP) designation.
• Workday and/or HRIS implementation training or certification.

** Must pass Pre-Employment Drug Screening and Background Check  

Compensation Data

• The likely salary range for this position is $127,000-$165,000. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly other requirements.

Benefits

We are committed to supporting employees in their adoption of a healthier and more active lifestyle. We understand the contribution each employee makes to our accomplishments and so our goal is to provide a comprehensive program of competitive benefits to attract and retain the best employees available.

Jet Aviation provides equal employment and affirmative action opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.