Accounting Specialist (Cost & Billing) - 1yr Contract

Position Summary

The Accounting Specialist (Cost & Billing) will carry out general accounting duties for accounts receivable as well as employee expenses claim function for Aircraft Management Services (“ACS”), including Jet Aviation Hong Kong, Jet Aviation Business Jets Hong Kong and Jet Aviation Business Jets SGP , reporting to the Manager Finance ACS APAC.

Main Responsibilities

• Perform daily accounting operations including AR reporting, preparing invoices, processing and monitoring incoming payments, and ensuring data entry timely and accurately
• Prepare SoA for customers
• Prepare monthly aging AR and portfolio reports
• Update the business and APAC Finance team on cash collection results
• Process and prepare monthly accounts receivable reconciliation
• Perform monthly reconciliation for other AR related balance sheet accounts such as customer downpayment & deposits
• Assist with monthly revenue reporting tasks
• Monitor day-to-day cash inflow & assist with monthly free cash flow forecast
• Collaborate with business operations to manage customer invoice queries as well as disputes and outstanding accounts
• Handle vendor master data creation and modification
• Review and process staff business expense claims in Concur system, and ensure rechargeable expenses are charged out to customers by the end of each month
• Accounts Payable Processing: Handle day-to-day financial transactions. Ensure timely processing and payment of vendor invoices and expense reports while promptly resolving any invoice discrepancies with suppliers.
• Invoice Verification: Verify the accuracy and completeness of invoices and all supporting documentation.
• Monthly Bank, AP and Intercompany Reconciliation: Regularly match bank statements to AP records, accounts payable ledgers, intercompany and vendor accounts by comparing with vendor statements.
• Compliance Check: Ensure all AP transactions comply with company policies and regulatory requirements.
• Make sure accurate, timely and proper compliance of company policies and procedures
• Assist SAP S4 & Basware implementation, and resolve any post go-live fine-tuning issues.
• Other Accounts Receivables and system implementation duties.
• Any additional relevant duties assigned by the Company
• Represent Jet Aviation as one company internally and externally with industry groups, regulatory bodies and the General Dynamics network

Minimum Requirements

• Diploma or above in Accountancy
• At least 3-year relevant working experience in similar position and company scale
• Proficient use of SAP is essential
• Experience in Aviation industry would be an advantage
• Proficient in Microsoft office particularly in Excel including advanced Excel functions such as VLOOKUP, PivotTables and formulas to analyze large datasets 

Desired Characteristics

• Strong personal values corresponding with Jet Aviation values (Trust, Honesty, Alignment, Transparency)
• Responsible, Self-motivated and detail oriented
• Strong work ethics and ability to handle simultaneous functions
• Good interpersonal and communications and problem-solving skills

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The employee must be able to work in both a heavy maintenance environment and in upscale customer areas. The noise level in the work environment is usually moderate with occasional high volume when aircrafts arrive/depart. The employee is frequently exposed to vibration. Occasional fuel fumes may permeate the workplace. Employee must be willing and able to work in all types of weather conditions. The noise level in the work environment is usually loud. The Hangar environment may be extreme hot and cold during certain seasons of the year.