Jet Aviation Staffing - Aviation Safety Analyst

Behind every seamless journey, is the perfect team. Since 1983, Jet Aviation Staffing has been supporting the industry’s most prominent aviation companies by attracting and placing top talent. With thousands of direct hire placements of crew members, maintenance professionals, support staff, management and executive positions, and many more disciplines, we continue to perfect the art of staffing. When you want to find the very best career opportunity, you can rely on a team of dedicated professionals. On behalf of our external customers, Jet Aviation Staffing upholds in-depth and extensive standards to ensure we are recommending the best talent. Dedicated to the details, our expertise ensures a perfect career opportunity match for each of our candidates and a seamless experience for our customer.

Summary:

As a Flight Operations Administrator supporting a busy multi-national corporation’s part 91 Flight Department , you will assist the Director of Flight Operations by coordinating and administering several flight department functions as the main point of contact for employees.  You will assist in scheduling and coordinating aircraft and flight crews within established Federal Aviation Administration (FAA) regulations and company policies and procedures; track and prepare monthly reports for management; and provide support on an as needed basis to the Director, Flight Operations. 

Responsibilities:        

• Maintain accurate department accounting and budgeting which includes collecting, tracking and paying incoming department bills;
• Coordinate department travel and reservations in accordance with the Company policies and procedures;
• Compile and submit required monthly, quarterly, and yearly management reports inclusive of travel histories; aircraft usage; etc.
• Monitor the progress of all dispatched flight operations away from home base and make all necessary changes or adjustments as required;
• Assist in monitoring flight crew expenses and other budgets for assigned areas to ensure expenses are cost efficient and within budgetary limitations. Oversee billing and invoicing as required;
• Plan, assign, and review work of administrative support staff; ensure established procedures are followed in carrying out assigned duties;
• Regular contact with senior management, federal and international agencies to schedule and coordinate flight details and exchange job related information;
• In the absence of the Aircraft Dispatcher, be prepared to handle the duties of that position to the extent that the department can provide seamless service until the Aircraft Dispatcher returns;
• Maintain relations with ProJet in support of the annual Aviation Education and Career Expo event; and
• Work with Jet Professionals to provide staff augmentation as needed.

Required Education & Training Requirements:   

• HS diploma required. AS/BS/BA in Human Resources, Business Administration, or related field preferred.

Experience Requirements: 

• Minimum of 8 years of experience in providing support to executive level position required.
  • • • Must have a proven ability to operate independently, apply sound judgment, and maintain strict confidentiality.
      • Must have excellent oral, written and public speaking skills and have exceptional detail and organizational skills.
      • Must have financial acumen, ability to review and interpret spreadsheets
      • Must be able to interact comfortably with all levels of staff as well as outside contractors, vendors and suppliers.
      • Skilled at organizing large meetings and professional social events.

Other Requirements:

• Must be fully proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint. 
• Must possess strong organizational skills and have the ability to prioritize responsibilities.
• Must possess demonstrated communications skills and the ability to work effectively with individuals at all levels.
• Must be able to work with little direction, set priorities, handle multiple tasks and exercise professional judgment and discretion in executing tasks.
• Must be a team-oriented individual – able to function as a partner in a corporate environment in support of the entire Flight Operations team and others as needed.
• Must demonstrate excellent interpersonal and customer service skills with a welcoming demeanor.
  • • • Must demonstrate ability to perform duties and exhibit excellent record of attendance.
• Must have demonstrated ability to routinely:
  • Plan and execute short notice missions requiring the use of personal creativity and risk mitigation.
  • Provide solutions to unique problems of unusual complexity requiring a high degree of ingenuity and innovation.
  • Interact with executives, their assistants, and other senior personnel on matters of significant importance.
• Must be decisive and able to work under demanding operational conditions in a stressful environment.

Initial and Recurring Training Requirements for the Selected Candidate:

The selected candidate will be required to obtain and maintain the following aviation-related training:

• Safety
• Occupational Safety and Health
• Emergency Response
• Flight Operations Manual and Standard Operation Procedures
• Crew Resource Management/Human Factors
• Psychoactive Substance Awareness
• Fatigue Management
• Inflight Medical

Jet Aviation provides equal employment and affirmative action opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.