Jet Aviation Staffing - Scheduler


Andover, MA, US

Flexible Work Arrangement:  Hybrid
Job Category:  Flight Services
Career Level:  Professional
Requisition Id:  2169

Behind every seamless journey, is the perfect team. Since 1983, Jet Aviation Staffing has been supporting the industry’s most prominent aviation companies by attracting and placing top talent. With thousands of direct hire placements of crew members, maintenance professionals, support staff, management and executive positions, and many more disciplines, we continue to perfect the art of staffing. When you want to find the very best career opportunity, you can rely on a team of dedicated professionals. On behalf of our external customers, Jet Aviation Staffing upholds in-depth and extensive standards to ensure we are recommending the best talent. Dedicated to the details, our expertise ensures a perfect career opportunity match for each of our candidates and a seamless experience for our customer.

The Aviation Scheduler for aircraft and crew will plan and coordinate aircraft schedules efficiently based on missions and crewing. The Scheduler is responsible to execute every aspect of the mission from beginning to end, anticipating the needs of the mission, the aircraft, and crew members.




  • Receive the incoming phone calls for flight request.
  • Schedule crews, including adjusting for crews in training, sick, PTO etc., finding replacements and/or scheduling extra days as needed.
  • Assist Dispatch with flight cancellations or reroutes.
  • Determine the most efficient way to complete all requested missions with the available aircraft and crew.
  • Select the aircraft and crew for flight request.
  • Ensure hangar availability if inclement weather is predicted.
  • Set up early or late arrivals with FBO’s.
  • Obtain required PPR’s and/or slots, check NOTAM’s, check weather at departure and arrival airports and proactively plan alternate airports as needed.
  • Identify, anticipate, and take corrective action to minimize potential/actual delays due to scheduling operations, crew legality, and maintenance issues.
  • Track Crew duty times for Federal regulations.
  • Coordinate with Maintenance teams for aircraft maintenance, repositioning, and test flights.
  • Coordinate with Maintenance when aircraft cleaning is needed.
  • Comply with all Federal Aviation regulations for crew pairings, weather alternates, NOTAMS. 
  • Ensure all aircraft and crew logs have been completed daily.
  • Ensure compliance with all company policies and safety standards, including complete knowledge of Part 135 regulations.
  • Review, prepare, and submit post flight expense reports.
  • Special projects and duties as assigned by department supervisors.
  • Performs other tasks and duties as required





  • Prior experience in aviation, crew management, or customer service required.
  • Strong personal and work ethics along with a high level of integrity.
  • Knowledge of FARs in regard to Part 91/135 operations. 
  • Must be able to work well in a fast-paced environment and be flexible to the changing needs of the business.
  • Must have the ability to work quickly, calmly, and under pressure.
  • Strong analytical skills along with ability to think outside the box. 
  • Attention to detail.
  • Excellent oral/written communication and problem resolution skills are required.
  • Proficiency in using industry-specific software and tools with the aptitude to learn new software.
  • 365/24/7 operation - must be willing to work nights and weekends and Holidays if required. 


Jet Aviation provides equal employment and affirmative action opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.