Purchasing Officer

Position Summary

The Purchasing Officer is responsible for MRO/Avionics purchasing activities to meet external Customer requirements.

Main Responsibilities

• Conduct purchasing activities in compliance with company policy and procedures including but not limited to Finance and Quality and Systems.
• Responsible for the end to end purchasing function, including processing, expediting of purchase orders, ensuring prompt and accurate delivery of items.
• Manage expectations and ensure all stakeholders are kept informed.
• Liaise with internal and external stakeholders, ensuring expectations.
• Assess and maintain sufficient quantities of inventory to meet customer requirements balanced with minimising financial impact the business.
• Respond immediately to AOG and URGENT customer requirements to ensure prompt and accurate delivery of items and quotes.
• Maintain:
  • A number of alternative best price and best delivery sources for all products within your area of responsibility.
  • Current and accurate applicability, part number, alternativity, price, lead time, buyer’s instructions, purchase order delivery.
  • An open line of communication between suppliers and internal customers to ensure awareness of situations concerning item quality, price and availability.
  • A register of quarantine stock items to ensure that stock is current and in-process.
• Liaise with:
  • Internal Sales and Customer Services communicating materials pricing, lead-times and anticipated arrival details.
  • Material delays and difficulties are communicated to relevant supervisors or managers for corrective actions.
  • Suppliers directly concerning special freighting and delivery requirements.
  • Freight forwarders and customs agents concerning inbound deliveries, customs clearance and duty.
  • New vendors and alternative suppliers to source items, according to customer’s requirements, securing competitive pricing whilst maintaining compliant policy and procedure.
• Reconcile goods receipt and invoicing discrepancies.
• Credit Card Reconciliation Administration and reporting.
• Negotiate with new or existing suppliers to source aircraft parts and equipment which best meets the specific requirements of the customer.
• Approve import freight, duty and customs invoices
• Arrange for New Parts to be returned to vendors for credit or replacement where applicable when returned from customers
• Ensure that reconciliation goods receipt and invoice discrepancies are performed quickly and accurately
• Provide back-up support for the Warranty and Exchange Officer as required

Minimum Requirements

• Working knowledge of Aircraft Materials and materials.
• Experience with logistics in an aircraft maintenance or similar facility
• Networking skills at internal company level
• Knowledge of packaging and shipping requirements for dangerous goods.
• Computer Literate in Enterprise Resource Planning (ERP) Systems and Microsoft Outlook and Excel
• Effective communication including excellent written and verbal skills. 

Desired Characteristics

• Experience in Warehousing / Stock Control
• Strong personal values corresponding with Jet Aviation values (Trust, Honesty, Alignment, Transparency).

Work Environment

The employee must be able to work in both a heavy maintenance environment and in upscale customer areas. The noise level in the work environment is usually moderate with occasional high volume when aircrafts arrive/depart. The employee is frequently exposed to vibration. Occasional fuel fumes may permeate the workplace. Employee must be willing and able to work in all types of weather conditions. The noise level in the work environment is usually loud. The Hangar environment may be extreme hot and cold during certain seasons of the year. 
 

How to Apply?

Your application must consist of the following:

• Acknowledgement that you have a current legal right to work in Australia;
• A cover letter (1-2 pages max) outlining how you meet the requirements of this role; and
• A copy of your updated resume.

Pre-Employment Requirements

As part of any selection process applicants will be required to undertake and satisfy to the companies discretion, some or all of the following assessments/checks:

• Pre‑employment medical assessment, which will include a functional capacity and a drug and alcohol test.
• National Police/Criminal History Check.
• Qualification/Licence Verification.